Reporting Units

Reporting Units lists all of the reporting unitsEntities, lines of business, segments, or any other business areas for which an accounting system might maintain a separate book structure and produce a trial balance. Multiple reporting units can make up a legal entity. that administrators have created in General Ledger Manager, and enables administrators to manage them and to create new ones. A reporting unit record should be created for each reporting unit in the trial balance filesA trial balance file should contain a single trial balance. The records within the trial balance should at least have a reporting unit, general ledger account code, beginning balance (optional), and ending balance. that you plan to importTo bring a valid trial balance file into the General Ledger Manager database from the Import Queue. In the import process, only the trial balance data in the file gets brought into the database. into General Ledger Manager.

How Reporting Units is Used

When you import trial balance files from the Import Queue in Import Trial Balances, General Ledger Manager uses the Reporting Units list to check the files for unknown reporting units. Any reporting unit in a trial balance file that you import that is not on this list will be considered unknown, causing an error to display in the status page during the file import process. Unknown reporting units will not get mapped in the creation of a master trial balance. Furthermore, this list is made available in Reporting Unit Rollups, another area of setup, for the creation and editing of reporting unit rollupsA map that controls how General Ledger Manager “rolls up” reporting units under entities on a master trial balance. When applied in Create Master Trial Balance, this map overrides the system default of mapping reporting units as entities on a one-to-one basis in the creation of a master trial balance. which when used determine how reporting units are mapped to entities on master trial balances. Therefore, maintaining the accuracy and comprehensiveness of this list is critical since it can affect the quality of master trial balances that you create.

How Reporting Units is Sorted

The list in Reporting Units is sorted in ascending order by reporting unit code by default. You can click the Reporting Unit Code column heading to toggle the list between ascending and descending order. You may also sort the list on any other column of data by clicking its respective column heading.

Data Displayed in Reporting Units

A Reporting Unit Code, Name (optional), Creation Date/Time, and Notes (optional) is displayed for each reporting unit in the list.

Functions Available in Reporting Units

In addition to viewing and searching the list of reporting units, you can do all of the following:

• Create a reporting unit (and corresponding entities in ONESOURCE Tax Provision and ONESOURCE Income Tax, if you want).
• Import an Excel file of reporting unit data.
• Edit the name and notes associated with a reporting unit code.
• Export reporting unit codes in the list to an Excel file.
• Control the list view by sorting the list based on any column in the list.

Note: General Ledger Manager does not allow you to edit or delete reporting unit codes themselves.